IRS Printable Mileage Log Templates – Free Excel & PDF & Google Sheets

free mileage logs download

Who Needs a Mileage Log? If you’re driving for work, whether as an employee, a self-employed individual, or an employer looking to simplify mileage recording for your team, the IRS mileage log template for 2024 is essential. This template will help you track your business-related mileage efficiently.

Benefits of Using a Printable Mileage Log for 2024 The downloadable mileage log template aligns with the IRS standard mileage rate for 2024, which is 67 cents per mile for business driving. To ease your work, choose from different formats: a modifiable Excel file, a quick PDF version, or even a Google Sheets version. Remember, if using Google Sheets, you’ll need to make a copy of the template since the original is view-only.

Effortless Mileage Tracking Tracking mileage might seem daunting, but using a template can simplify the process. It ensures you capture all crucial details such as date, destination, purpose, and mileage for each business trip. This not only prepares you for IRS reporting but also helps in managing comprehensive records for reimbursements or audits.

Effortless. IRS Compliant. All in 5 Minutes.


How to Utilize the Mileage Log Template A mileage log serves as a detailed record of your business-related travels required by the IRS or employers for tax deduction or reimbursement purposes. You need to log every trip, noting down specifics like miles driven, trip date, destination, and the purpose of each journey.

Key IRS Mileage Rates for 2024

  • Business use: 67 cents per mile.
  • Medical or moving purposes for Armed Forces: 21 cents per mile.
  • Charitable service: 14 cents per mile.

Documenting Your Miles Proper documentation is crucial. The IRS requires timely updates to your mileage log, ideally weekly. The log should include:

  • Mileage for each business trip.
  • Date of the trip.
  • Destination and purpose.
  • Total annual mileage.

Recommendations for Keeping Mile Logs To avoid issues during audits, it’s wise to regularly update and back up your mileage logs. The IRS mandates keeping these logs for three years from your tax filing date. While paper logs are acceptable, digital solutions like ExpressMileage are recommended for efficiency and compliance.

Automating Mileage Tracking Consider using apps like Driversnote or MileIQ, which automatically track your driving, saving you the hassle of manual entries. These apps document every detail of your trips, making mileage reports accessible with just a few clicks.

By integrating these practices, you ensure meticulous record-keeping, making it easier to handle business expenses and prepare for potential IRS audits.

Need a mileage log for taxes or reimbursement?

Make a log in 5 minutes worth $$$

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